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Experiences: Manage Workflow on the Experiences Page (video)

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This article focuses on the Experiences page and how to use its various elements. Learn about managing experiences through the Work to Do page here. Learn how to Create a Learning Experience here



Demo Video

The Experiences Page


Submitted Experiences

Inside the Experience:


Demo Video



The Experiences Page

All current experiences live on the Experiences page in Foundry. This is essentially an archive of all your students' experiences. The data table reflects each type of work competed - whether part of the original experience plan, like tasks you set, or attached individually, like logs, journals, or evidence. They are listed in alphabetical order on a table and can be sorted and filtered using buttons on the page shown below:



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Experience Page Filters

You may have many experiences listed at a given time. The Experiences page contains several tools for filtering the experiences for ease of access, described below.


Time Filter


The time filter will help you locate those experiences with a start date within the dates you've selected. It does not matter if the end date is within the date range, or whether particular work (journals, logs, etc.) was done on the experience within the date range - the key feature is the start date. 

By default, Foundry will load experiences within the last 30 days. This is to keep your site's performance fast. The longer the time filter, the more data Foundry needs to load, which slows your page load. So, only use the longer settings when necessary.

Screen_Shot_2022-12-29_at_4.21.29_PM.png You can apply a custom filter as well, to search within a narrower range of dates than the pre-sets.

Title Filter

Screen_Shot_2022-12-29_at_4.08.57_PM.png Typing into the text box above the table will filter experiences by name.

Users & Groups Filter

Above the top experience in the table, a large text block tells you whose experiences you are viewing. Foundry will generally default to the view you selected your last page visit.

Screen Shot 2023-09-13 at 4.51.39 PM.png



The text block "All My Students" - pictured above - is actually a button. Click the button to activate the list (pictured at left) from the left side of your Experiences screen. 

Large lists of students can be sorted alphabetically by first or last name. The most prominent feature of this slide-out menu is the toggle - at left, next to "All My Groups' Experiences."

  • "All My Groups' Experiences" When the toggle is not selected (as shown at left), the experience page will show all of the experiences of any student with whom you have any group relationship - including those experiences not considered 'yours'.
  • "Only My Experiences" Click the toggle button to display those experiences you created or modified. Modifying can include approving (as with a Student request), editing, evaluating, or even commenting.
  • Selecting a group will limit either of the above views to those experiences associated with the students in that group.
  • Use the + sign next to a group name to open the group, and click a single student to view their current experiences.

The name of the group or individual you select from the list will now display on the button.

Note:  You must be a member of a group to view a group and its members' experiences. 

Status Filter


Traditionally-assigned work is easy to track: when the teacher hands it out, it is "active." When students finish and turn it in, it is "submitted." When it is graded and handed back, it is "complete."

Project-based work, however, especially individualized or student-initiated work, is a bit more subtle.

Every Foundry experience has a status tag, indicating its stage in a progression, and who is currently responsible for moving it forward.

The status buttons also show the number of experiences currently assigned that status - depending on other filters also selected.

Each status is explained further below.

Screen_Shot_2020-09-21_at_12.34.49_PM.png The All button appears displays your experiences at all status levels.
Screen_Shot_2020-09-21_at_2.42.03_PM.png Planned experiences are those which you have batch-created for students. It is the students' job to customize them and send back to you as "requests." 
Screen_Shot_2020-09-21_at_12.35.08_PM.png Requested plans are those which students initiated on their own or have customized from a batch-created plan and sent it for approval. It is the advisor's job to review and either approve them or return them to the requesting student for additional work.
Screen_Shot_2020-09-21_at_12.35.17_PM.png Returned plans have been reviewed by a teacher but deemed not yet ready to become 'Active.' Advisors can provide feedback on how to improve the experience plan, and it is the student's job to fix the plan and resubmit.
Screen_Shot_2020-09-21_at_12.35.26_PM.png Active plans have been approved by an advisor and students may now work on them. It is the student's job at this point to complete and submit various experience components (journals, tasks, etc.), until all work is complete and the student submits the experience for evaluation. 
Screen_Shot_2020-09-21_at_12.35.39_PM.png Submitted indicates that a student considers the work complete and has requested an evaluation. It is now the advisor's job to review and evaluate it.
Screen_Shot_2020-09-21_at_12.35.47_PM.png Completed experiences have been evaluated in full. They can still be edited, or even re-evaluated, by the advisor, but students can no longer add work to the experience.
Screen_Shot_2020-09-21_at_12.35.53_PM.png Transfer experiences are typically used to award credits, targets, or skills to incoming students from another school. Read here for more information on transfer records.
Screen_Shot_2020-09-21_at_12.36.00_PM.png Canceled experiences are not deleted from Foundry. They will continue to appear in your menu, but only when using this filter. Work from them will not appear in your Work-to-Do Page.

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Submitted Experiences

Foundry is a powerful tool for managing asynchronous learning because students can complete work at their individual pace. A common example of this is when one or more - but not all - students submit an experience for evaluation.

Your Work to Do Page will always indicate which individual students have submitted an experience.

When viewing submitted experiences on the Experiences page, however, you will notice that some experiences have a full purple circle beside them, while others may have a split purple and green circle, like this: 




The split circle means that some students have submitted the experience, but others have not yet. When viewing such an experience, you'll see the following at the top of the page:




A solid purple tag means that all students have submitted the experience. This is a helpful way to know that you can finish any outstanding evaluations and change the experience status to 'Completed.'

Your 'Active' experiences filter will show only those experiences with no submissions by any students. You can verify this by changing which student you are viewing. When viewing a student who has submitted the experience, the tag will show submitted in that view; switching to a student who has not submitted will show the active tag.

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Inside the Experience

Each experience is made up of three main tabs: Plan, Work, and Assess. When you open any of these tabs, Foundry shows you at the top whose experience plan and work is shown, whether it is a single student or a group of students.

Knowing whom you are viewing is very important to prevent confusion when trying to determine "Who did the work I'm seeing?" or "Why am I not seeing the student I'm looking for?"

To switch views, click the name shown at top (ex: "Viewing Aliyah James" or "Viewing All Students")  and choose a different student or group - or "All My students" - from the slide-out menu.




The Plan tab represents the assignment. It contains driving and guiding questions, tasks, associated learning targets and/or skills, assessment methods, tasks, dates, and the list of experience members -  including other students, advisors, and coaches. The length and breadth of the plan depends on the form chosen when the experience was created.



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The Work tab contains the experience "workflow" - who is completing what parts of the experience, and when.


This layout is useful for focusing in-depth on a single experience at a time, especially when there are several students working on the same experience. When students complete tasks, logs, or journals, or upload evidence, or send messages about the project, they appear on the work tab.


If you have reviewed the Work to Do page material, you will note that much of this data also appears there;  but, it remains on this tab even after work is checked in by the advisor.



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The Assess tab contains the results of the experience after it has been evaluated. Learning targets earned, the student who earned them, and the marks awarded appear here, as well as credit.


Read here for information on evaluating experiences.

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Click any of these links for more information about Learning Logs, Tasks, Journals, and Evidence



Suggested Reading

Note: Articles linked here under "Suggested Reading" are chosen by Foundry Support team members for their relevance and are updated as needed. The articles listed here may differ from those on the right side of the page, where the Knowledge Base AI lists "Related Articles."


Create an experience

Experiences: Journals

Experiences: Evidence

Experiences: Learning Logs

Experiences: Evaluate

Student Performance

Work to Do: Advisor/Teacher

Labels: Experiences, Projects, filter, Experiences I'm Part of,
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